Privacy Policy for RotoMail
Last Updated: [27-11-2026]
At RotoMail we accessible from rotomail.com, one of our main priorities is the privacy of our visitors and software users. This Privacy Policy document contains types of information that is collected and recorded by RotoMail and how we use it.
If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us.
1. Data Collection & Storage (Self-Hosted)
RotoMail is a WordPress Plugin that you install on your own web server.
We (the developers) DO NOT have access to your data.
All data processed by the plugin is stored locally in your own WordPress database on your own web hosting server.
We do not track, collect, or store your SMTP credentials, email logs, or recipient lists on our servers.
Types of Data Collected by the Plugin
When you use the RotoMail plugin on your website, it stores the following information in your local database:
SMTP Credentials: Hostnames, usernames, and passwords for the email accounts you connect.
Security Note: Passwords are encrypted using OpenSSL (AES-256-CBC) before being saved to your database.
Email Logs: Metadata about sent emails, including:
Recipient Email Address
Email Subject Line
Time & Date Sent
Delivery Status (Success/Fail)
Error Messages from third-party SMTP providers.
Plugin Settings: Configuration preferences (e.g., rotation limits, default sender names).
2. Data Transmission to Third Parties
The RotoMail plugin acts as a “bridge” between your WordPress site and third-party email service providers. By its nature, the software transmits data to the SMTP services you configure.
SMTP Providers: When an email is sent, the plugin transmits the email content (Body, Subject, Recipient) and authentication credentials to your chosen provider (e.g., Google/Gmail, Microsoft/Outlook, Amazon SES, or your web host).
No “Phone Home”: The plugin does not send usage data, analytics, or telemetry back to RotoMail developers unless you explicitly opt-in to a specific diagnostic tool (if added in future versions).
3. How We Use Your Information (Website Purchases)
If you purchase RotoMail from our website or a marketplace (e.g., Gumroad, CodeCanyon), we collect specific information to process the transaction:
Name and Email Address.
Payment Information (processed securely by our payment gateway; we do not store credit card details).
License Keys and Purchase History.
We use this information solely to:
Deliver the software to you.
Provide customer support and updates.
Notify you of critical security patches.
4. GDPR & CCPA Compliance
Since RotoMail operates entirely on your server:
You (the Website Owner) are the “Data Controller”.
We (the Plugin Developer) are the “Software Provider”.
Your Rights:
As the owner of the data stored in your WordPress database, you have full control to:
Access: View all logs and connections via the plugin dashboard.
Delete: Uninstalling the plugin includes a cleanup script (uninstall.php) that permanently deletes all RotoMail database tables and options from your server.
Rectify: You can edit or remove SMTP connections at any time.
5. Security
We implement industry-standard security measures within the software code:
Encryption: Sensitive fields (SMTP passwords) are encrypted at rest.
Input Sanitization: All user inputs are sanitized to prevent SQL injection and XSS attacks.
Access Control: Plugin settings are only accessible to users with manage_options (Administrator) permissions.
However, remember that no method of transmission over the internet or method of electronic storage is 100% secure. You are responsible for keeping your WordPress site and server secure.
6. Children’s Information
Our software is not intended for use by children under the age of 13. We do not knowingly collect personal identifiable information from children.
7. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.
8. Contact Us
If you have any questions about this Privacy Policy, please contact us:
By email: getrotomail@gmail.com
By visiting this page on our website: getrotomail.com